Your Privacy Matters: Our Policy Explained
Data Protection Regulations
At X5 Web Designer, we understand that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.x5WEBDESIGNER.co.uk (“Our Site”). We will only collect and use personal data in ways that are outlined here and in a manner that aligns with our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of our Privacy Policy is considered to occur upon your first use of our Site. If you do not accept and agree with this Privacy Policy, you must stop using our Site immediately.
1. Definitions and interpretation
In this Policy, the following terms shall have the following meanings:
- Account – means an account required to access and/or use certain areas and features of Our Site;
- Cookie – means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
- Cookie Law – means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
- Personal Data – means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
- “We/Us/Our” – Means X5 Web Designer (Web Design), www.x5webdesigner.com
2. Information about us
2.1 Our Site is operated by x5 web designer
2.2 independent website design agency
2.3 Our Data Protection Officer is the site admin, and can be contacted by here.
3. What does this policy cover?
This Privacy Policy applies exclusively to your use of our site. Our site may include links to other websites. Please be aware that we do not have control over how your data is collected, stored, or used by these other sites. We recommend reviewing the privacy policies of any linked websites before providing them with any of your data.
4. Your rights
4.1 As a data subject, you have the following rights under the GDPR, which this policy and our use of personal data are designed to uphold:**
4.1.1 The right to be informed about our collection and use of personal data;
4.1.2 The right to access the personal data we hold about you (refer to section 12);
4.1.3 The right to rectification if any personal data we hold about you is inaccurate or incomplete (please contact us using the details in section 14);
4.1.4 The right to be forgotten, which means you can request us to delete any personal data we hold about you. We retain your personal data only for a limited time (as explained in section 6). If you would like us to delete it sooner, please contact us using the details in section 14;
4.1.5 The right to restrict the processing of your personal data;
4.1.6 The right to data portability, which allows you to obtain a copy of your personal data to reuse with another service or organisation;
4.1.7 The right to object to our use of your personal data for specific purposes; and
4.1.8 Rights regarding automated decision-making and profiling.
**4.2 If you have any complaints about our use of your personal data, please contact us using the details provided in section 14. We will do our best to resolve the issue. If we are unable to assist, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.**
4.3 For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
5. What Data Do We Collect?
Depending on your use of our site, we may collect some or all of the following personal and non-personal data (please also refer to Section 13 regarding our use of cookies and similar technologies):
5.1 Your name;
5.2 Contact information, such as email addresses and telephone numbers;
5.3 Your IP address;
5.4 Web browser type and version;
5.5 Operating system;
5.6 A list of URLs, including the referring site, your activity on our site, and the site you exit to.
6. How We Use Your Data
6.1 We process and store all personal data securely and only for as long as necessary based on the reasons for which it was originally collected. We are committed to complying with our obligations and safeguarding your rights under the GDPR at all times. For more information on security measures, please refer to section 7 below.
6.2 Our use of your personal data will always be based on a lawful reason. This may include instances where it is necessary for the performance of a contract with you, when you have given your consent (e.g., by subscribing to emails), or when it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- 6.2.1 Managing your account
- 6.2.2 Personalising and tailoring your experience on our site
- 6.2.3 Providing our services to you (please note that we require your personal data to enter into a contract)
- 6.2.4 Responding to your emails
- 6.2.5 Sending you emails that you have opted into (you can unsubscribe at any time by clicking the ‘unsubscribe’ button)
- 6.2.6 Conducting market research
- 6.2.7 Analysing your use of our site to continually improve both our site and your user experience
6.3 With your permission and where permitted by law, we may also use your data for marketing purposes. This could include contacting you via email, telephone, text message, or post with information, news, and offers about our services. We will not send you unsolicited marketing or spam, and we will take all reasonable steps to protect your rights and comply with our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
6.4 Third parties (including Cloud flare, Google, Full story, Hub Spot, and Twitter) whose content appears on our site may use third-party cookies. For more information on controlling cookies, please refer to section 13. We do not control the activities of these third parties or the data they collect and use, so we advise you to check their privacy policies.
6.5 You have the right to withdraw your consent for us to use your personal data at any time and to request its deletion.
6.6 We do not keep your personal data longer than necessary based on the reasons for which it was initially collected. Data will be retained for the following periods (or its retention will be determined based on these criteria):
- 6.6.1 Personal data will be retained for up to 26 months.
7. How and where do we store your data?
7.1 We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
7.2 Your data will only be stored in the UK.
7.3 Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
7.4 Steps We take to secure and protect your data include PCI compliant website hosting and SSL encryption.
8. Do We Share Your Data?
8.1 We may share your data with other companies in our group, including our subsidiaries.
8.2 Occasionally, we may contract with third parties to provide services on our behalf. These services can include payment processing, delivery of goods, search engine functions, advertising, and marketing. In some cases, these third parties may need access to some or all of your data. When this happens, we will take reasonable steps to ensure your data is handled safely and securely, in line with your rights and our obligations, as well as those of the third party under the law.
8.3 We may compile statistics about the use of our site, including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymity and will not include any personally identifiable information or any anonymity data that can be combined with other data to identify you. Occasionally, we may share this data with third parties, such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used in accordance with the law.
8.4 We may use third-party data processors located outside the European Economic Area (EEA), which includes all EU member states, as well as Norway, Iceland, and Liechtenstein. If we transfer any personal data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR.
8.5 In certain circumstances, we may be legally required to share specific data we hold, including your personal data. This could occur in situations involving legal proceedings, compliance with legal obligations, court orders, or requests from governmental authorities.
9. What Happens if Our Business Changes Hands?
9.1 We may occasionally expand or reduce our business, which may involve the sale and/or transfer of control of all or part of our operations. Any personal data you have provided will be transferred along with any relevant part of the business. The new owner or controlling party will be permitted to use this data only for the same purposes for which it was originally collected.
9.2 If your data is to be transferred in this manner, you will not be notified in advance of the changes. Additionally, you will not have the option to have your data deleted or withheld from the new owner or controller.
10. How Can You Control Your Data?
10.1 In addition to your rights under the GDPR outlined in section 4, when you submit personal data through Our Site, you may be given options to limit Our use of that data. Specifically, we aim to provide you with strong controls over how we use your data for direct marketing purposes. This includes the ability to opt out of receiving emails from us by unsubscribing through the links provided in our emails and at the point of submitting your details, as well as by managing your Account settings.
10.2 You may also consider signing up for one or more preference services available in the UK: The Telephone Preference Service (TPS), the Corporate Telephone Preference Service (CTPS), and the Mailing Preference Service (MPS). These services can help prevent you from receiving unsolicited marketing. However, please note that these services will not stop you from receiving marketing communications to which you have consented.
11. Your Right to Withhold Information
11.1 You can access certain areas of Our Site without providing any personal data. However, to use all features and functions available on Our Site, you may need to submit or allow the collection of certain data.
11.2 You can restrict Our use of Cookies. For more information, see section 13.
12. How Can You Access Your Data?
You have the right to request a copy of any personal data we hold about you (where such data exists). Under the GDPR, there is no fee for this request, and we will provide all requested information free of charge. Please contact us for more details at info@sleeky.co.uk or using the contact information provided in section 14.
13. Our Use of Cookies
13.1 Our Site may place and access certain first-party Cookies on your computer or device. First-party Cookies are those set directly by us and are used exclusively by us. We use Cookies to enhance your experience on Our Site and to provide and improve our services. We have carefully selected these Cookies and have taken steps to ensure that your privacy and personal data are protected at all times.
13.2 By using Our Site, you may also encounter certain third-party Cookies. These are set by websites, services, or parties other than us. Third-party Cookies are used to optimise website speed, analyse how visitors interact with our website, enable features like live chat, and remember your language settings. For more details, please refer to section 6 above. These Cookies are not crucial for the functioning of Our Site, and your experience will not be negatively affected if you decide to refuse consent to them.
13.3 All Cookies used on Our Site comply with current Cookie Law.
13.4 Some features of Our Site rely on Cookies to function correctly. Cookie Law classifies these as “strictly necessary” Cookies, so your consent is not required for them. However, it's still important for you to be aware of them. You can block these Cookies by adjusting your internet browser settings, as detailed below, but please note that Our Site may not function properly if you do so. We have taken great care to ensure that your privacy is protected while allowing these Cookies.
13.5 Our Site uses analytics services provided by Google and Full Story. Website analytics involves a set of tools used to collect and analyse anonymous usage information, helping us better understand how Our Site is used. This data enables us to improve our Site and the services we offer. While you are not required to allow us to use these Cookies, refusing them may limit our ability to enhance your experience on Our Site.
13.6 The analytics services used by Our Site employ Cookies to gather the necessary information.
13.7 You can enable or disable Cookies in your internet browser settings. Most browsers allow you to choose whether to disable all Cookies or just third-party Cookies. By default, most browsers accept Cookies, but this setting can be changed. For further details, consult the help menu in your internet browser or the documentation for your device.
13.8 You can delete Cookies from your computer or device at any time; however, doing so may result in the loss of information that allows you to access Our Site more quickly and efficiently, including login and personification settings.
13.9 We recommend keeping your internet browser and operating system up to date. If you are unsure about adjusting your privacy settings, consult the help resources provided by your browser's developer and the manufacturer of your computer or device.
14. Contacting Us
If you have any questions about our site or this Privacy Policy, please contact us here. Please ensure that your query is clear, especially if it concerns a request for information about the data we hold about you, as outlined in section 12 above.
15. Changes to Our Privacy Policy
We may update this Privacy Policy from time to time, for example, in response to legal changes. Any updates will be posted on our site immediately, and you will be considered to have accepted the terms of the Privacy Policy upon your first use of our site following these changes. We recommend checking this page regularly to stay informed.